View source for Bike!Bike! Everywhere! Volunteer Roles/en

'''How do I volunteer? Contact bikebikeeverywhere@gmail.com and/or attend a [[Meetings and minutes|meeting]].'''


NOTE:  All roles are ideally small groups or "committees".  '''All roles need more people.'''

== Eternal Roles that Never End ==

====Maintain the tech infrastructure (Darin, Étienne, Ifny, Cweth, Jonathan, Angel)====

: Previously: Godwin, Darin, Étienne, Angel, Jonathan
* bikebike.org
* videoconferencing platform
* text chat platform
* bikecollectives.org, especially the wiki
* mailing lists hosted at bikecollectives.org (thinktank and bikebike-everywhere)

====Schedule meetings ( )====

: Previously: Angel, Darin
* Plan meetings and make sure they keep happening
* Could also suggest ways to facilitate the meetings
* Setting the event dates and dress rehearsal dates
* Update [[Meetings_and_minutes|Meetings]] page on this wiki

====Volunteer Coordination (Nat, )====

: Previously: Angel, Darin, Étienne
*Assign people to things
*Follow up - are people still doing what they signed up to do. Do they need help?  Find replacements if needed.
*Get people's addresses or info for thank you

====Answer Emails (Angel, )====

: Previously: Angel
*Respond to obvious questions
*Directly ping somebody else who could answer if not
*Keep an eye on registrations in case people have notes/questions that we need to answer

====Secretary ( )====

* Take notes during meetings
* Collectively agree to collectively take minutes at every gathering
* Add link to the meeting minutes on the [https://www.bikecollectives.org/wiki/Meetings_and_minutes|minutes page] on this wiki

== Before the Event ==

====Coordinate Workshops ( )====

: Previously: Angel, Darin
*Communicate with faciliators (what are their needs? what do we need from them? what do they need to know?)
*Coordinate a practice event before the real B!B!E!.
*Plan workshop schedule (see writeup at https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ )

====Write Announcements ( )====

: Previously: Angel, Darin, Étienne
*Write announcements, send them out for review/editing
*Send emails to the right lists
*Post to website, wiki, opencollective, etc.
*Get announcements translated
*Find volunteers
*Share information with social media person/s

====Social Media (Nat, )====

*Figure out how/when/where to do communication on social media
*Share information that comes from announcement person/s
*Find volunteers

====Translation & Interpretation (Nat, )====

: Previously: Nat, angé, Tigre, yajaira, Francisco, and others
*Translate written materials + announcements for distribution
*Interpret at meetings if needed
*Depending on availability of funds, translators and interpreters may be paid

====Translation & Interpretation / Language Justice (Nat, )====

: Previously: angé, Nat, 
* Recruit translators & interpreters
* Maintain interpretation schedules & translation to-do lists
* Coordinating with translators & interpreters (sample spreadsheets for translation & interpretation)
* Ensuring the planning is actually being mindful of LJ practices
* Being on everyone's case at the dress rehersal
* Making sure the announcement person and technical planners have access to and the means to translate materials

====Technical Planning (Darin, Angel, Ifny, Cweth, Jonathan, Étienne, Angel)====

: Previously: Darin, Étienne, Angel, angé
*Deciding on important criteria in which to use in decision making, e.g. ease-of-use, language justice + accessibility, FLOSS
*Comparing and selecting tech platforms for various tasks
*Deciding how to use the platforms (e.g. 1-channel per workshop + webinar chat, disabling group chat, etc.)

====Tech Support ( )====

*Learn how to support the event
*Testing access to systems
*Trying out the platforms on various devices

====Finance (Angel, Nat, Étienne, Darin, )====

: Previously: angé, Angel, Momoko
*keep an eye on donations & budget
*request & approve invoices as needed
*liase with OpenCollective if we need cash disbursements or other special stuff

====Fundraising & Outreach ( )====

*Get donations of in-kind software and other things we might use
*Get donations of money
**orgs
**individuals
**attendees
*Send out outreach requests to big orgs, federated bike collectives

====Graphic design ( )====
: Previously: Angel, Étienne
*Make cool posters
*Make things for social media
*Make graphics to excite your friends
*Make more bike emoji [yesssssss]

====Digital Archiving ( )====

: Previously: Darin, Angel
*Be in charge of the recordings (some notes on how we did recordings in 2021)
*Be in charge of linking records to each session and making a wonderful paper trail for future generations

====Excited Newb ( )====

: Previously: All of us!
*Come to any and all meetings
*Learn how to do anything
*See a place that might be a good fit but you're feeling daunted?  Every role has an "apprentice"!
*Do anything!

====Ombuds/Mediator ( )====

*On call to help people process & resolve stuff as needed prior to or during the event

== During the Event ==

===="Techies" ( )====

: Previously: Darin, Étienne, Ifny, Carrie, Patti, Christine, Robin, Angel
*Help get folx using the platforms and troubleshoot before/during/after sessions
*Make sure sessions are being recorded
*Uploading recordings after the sessions

====Workshop hosts ( )====

*Host + facilitate the workshop, not necessarily give a presentation
*Slow down everyone because we all speak too fast
*Remind people to introduce themselves
*Everything else here: https://cryptpad.fr/code/#/3/code/edit/02c380266ab8d0fa698b9266ff500604/

====Interpreters ( )====

: Previously: angé, Nat, Tigre, machete, Eli
*Simultaneous interpretation during workshops
*Last-minute translations
*Depending on availability of funds, translators and interpreters may be paid

====People who put out fires ( )====

: Previously: Darin, Étienne, Angel, Ifny
* be on hand to help resolve technical issues, scheduling problems, and anything else that goes wrong during the event

== After the Event ==

====Digital Archiving ( )====

: Previously: Darin, Angel
*Be in charge of the recordings (some notes on how we did recordings in 2021)
*Be in charge of linking records to each session and making a wonderful paper trail for future generations

====Followup announcements & exit survey ( )====

: Previously: Angel
* send one or more emails (here's how it went, links to digital archives, volunteer for next time)
* create and distribute an exit survey (what did you like? what would you change? etc.)

====Write and mail out thank you notes ( )====

== One-off Tasks ==

====Consolidate Email lists for announcements ( )====

* there are a bunch of lists of people who have been to Bike!Bike! in the past, people who want to attend in the future, community bike organizations, etc.; it would be helpful to combine them all in one place (more or less)