B!B!E! Planning Meeting 2023.06.05: Difference between revisions
(Created page with "=Attendees & Availability= Rachel - want it to happen; have some time; don't have experience with it before but willing to learn; have experience with event planning, social media; difficulty meeting deadlines sometimes Malibe - haven't been involved in planning; helped w/ interpretation; would like it to happen; have some time to dedicate to it; can be available 2-3 hrs/wk; might be moving in 2 months what has been the hardest thing about planning this? Angie - migh...") |
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=Attendees & Availability= | =Attendees & Availability= | ||
Rachel - want it to happen; have some time; don't have experience with it before but willing to learn; have experience with event planning, social media; difficulty meeting deadlines sometimes | Rachel - want it to happen; have some time; don't have experience with it before but willing to learn; have experience with event planning, social media; difficulty meeting deadlines sometimes. Not bilingual. | ||
Malibe - haven't been involved in planning; helped w/ interpretation; would like it to happen; have some time to dedicate to it; can be available 2-3 hrs/wk; might be moving in 2 months | Malibe - haven't been involved in planning; helped w/ interpretation; would like it to happen; have some time to dedicate to it; can be available 2-3 hrs/wk; might be moving in 2 months | ||
what has been the hardest thing about planning this? | what has been the hardest thing about planning this? | ||
Angie - might also be moving in August (2 mos), but probably not too disruptive; enthusiastic about participating and having a role in planning; uncertain re: date; starting a job now that | Angie - might also be moving in August (in 2 mos), but probably not too disruptive; enthusiastic about participating and having a role in planning; uncertain re: date; starting a job now that will end in closing event the 4th of November, which will be busy; really enthusiastic about the diversity of projects and speakers | ||
Angel & April - will be less involved this year, but still available to provide info and resources and to do things upon request | Angel & April - will be less involved this year, but still available to provide info and resources and to do things upon request | ||
Nat - spent maybe 1-2hrs/wk on meetings, emails, etc.; social media was time consuming, esp. b/c also doing illustrations for the posts | Nat - spent maybe 1-2hrs/wk on meetings, emails, etc.; social media was time consuming, esp. b/c also doing illustrations for the posts, will also be less involved this year | ||
=Resources presentation= | =Resources presentation= | ||
Angel & April put together a slideshow on some of the resources we used for past B!B!E! events: https://docs.google.com/presentation/d/1KmAUxcFaCB8KSEZOgn9b7OWBvlqKUd8YA2RJFnrbu6A/edit?usp=sharing | Angel & April put together a slideshow on some of the resources we used for past B!B!E! events: https://docs.google.com/presentation/d/1KmAUxcFaCB8KSEZOgn9b7OWBvlqKUd8YA2RJFnrbu6A/edit?usp=sharing | ||
Spanish tab to wiki Bikecollectives.org is a pending project | |||
Meeting minutes can be translated and the manual is the place to update about new B!B!E! activities | |||
Bikebike.org site will need updating and site functionality issues can be addressed by Jonathan | |||
Suggestions from previous years is to vary the type of workshops available (less of a focus on community bike workshops as those are less relevant in Mexico, Central, and South America). If there are similarly themed workshops, its recommended to offer them at different times to allow people in different time zones to attend at least 1 (donpt group them same or close together). | |||
=First things to do= | =First things to do= | ||
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* prefer emails or something else? WhatsApp works well; check with Aaron? Malibe will create the WhatsApp group. | * prefer emails or something else? WhatsApp works well; check with Aaron? Malibe will create the WhatsApp group. | ||
* Rachel is going to send out the email | * Rachel is going to send out the email | ||
* Make sure that meeting minutes are uploaded to wiki | |||
=Discord= | =Discord= | ||
Revision as of 05:03, 6 June 2023
Attendees & Availability
Rachel - want it to happen; have some time; don't have experience with it before but willing to learn; have experience with event planning, social media; difficulty meeting deadlines sometimes. Not bilingual.
Malibe - haven't been involved in planning; helped w/ interpretation; would like it to happen; have some time to dedicate to it; can be available 2-3 hrs/wk; might be moving in 2 months what has been the hardest thing about planning this?
Angie - might also be moving in August (in 2 mos), but probably not too disruptive; enthusiastic about participating and having a role in planning; uncertain re: date; starting a job now that will end in closing event the 4th of November, which will be busy; really enthusiastic about the diversity of projects and speakers
Angel & April - will be less involved this year, but still available to provide info and resources and to do things upon request
Nat - spent maybe 1-2hrs/wk on meetings, emails, etc.; social media was time consuming, esp. b/c also doing illustrations for the posts, will also be less involved this year
Resources presentation
Angel & April put together a slideshow on some of the resources we used for past B!B!E! events: https://docs.google.com/presentation/d/1KmAUxcFaCB8KSEZOgn9b7OWBvlqKUd8YA2RJFnrbu6A/edit?usp=sharing Spanish tab to wiki Bikecollectives.org is a pending project Meeting minutes can be translated and the manual is the place to update about new B!B!E! activities Bikebike.org site will need updating and site functionality issues can be addressed by Jonathan
Suggestions from previous years is to vary the type of workshops available (less of a focus on community bike workshops as those are less relevant in Mexico, Central, and South America). If there are similarly themed workshops, its recommended to offer them at different times to allow people in different time zones to attend at least 1 (donpt group them same or close together).
First things to do
- make an announcement that it's happening
- pick a date and theme
- meet one more time to discuss themes, dates, announcements
- this time continues to work for people; check with Aaron?
- prefer emails or something else? WhatsApp works well; check with Aaron? Malibe will create the WhatsApp group.
- Rachel is going to send out the email
- Make sure that meeting minutes are uploaded to wiki
Discord
- it's not ideal, but it is the best thing we have right now
- sometimes it blocks people, especially people outside the US
- might be good for planning communication?
- if using discord, reiterate to people that they need to check it