Bike!Bike! Everywhere! Volunteer Roles: Difference between revisions
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'''How do I volunteer? Contact bikebikeeverywhere@gmail.com and/or attend a [[Meetings and minutes|meeting]]. | '''How do I volunteer? Contact bikebikeeverywhere@gmail.com and/or attend a [[Meetings and minutes|meeting]]. | ||
Remember: this is a wiki. Anyone can add volunteer roles to this page, including you!''' | Remember: this is a wiki. Anyone can add volunteer roles to this page, including you!''' | ||
NOTES: All roles are ideally small groups or "committees". '''All roles need more people.''' | NOTES: All roles are ideally small groups or "committees". '''All roles need more people.''' | ||
==== | == Eternal Roles that Never End == | ||
==== Maintain the tech infrastructure (Darin, Étienne, Ifny, Cweth, Jonathan, Angel)==== | |||
: Previously: Godwin, Darin, Étienne, Angel, Jonathan | |||
* bikebike.org | * bikebike.org | ||
* videoconferencing platform | * videoconferencing platform | ||
| Line 20: | Line 20: | ||
* bikecollectives.org, especially the wiki | * bikecollectives.org, especially the wiki | ||
* mailing lists hosted at bikecollectives.org (thinktank and bikebike-everywhere) | * mailing lists hosted at bikecollectives.org (thinktank and bikebike-everywhere) | ||
: | ==== Schedule meetings ( )==== | ||
: Previously: Angel, Darin | |||
* Plan meetings and make sure they keep happening | * Plan meetings and make sure they keep happening | ||
* Could also suggest ways to facilitate the meetings | * Could also suggest ways to facilitate the meetings | ||
* Setting the event dates and dress rehearsal dates | * Setting the event dates and dress rehearsal dates | ||
* Update [[Meetings_and_minutes|Meetings]] page on this wiki | * Update [[Meetings_and_minutes|Meetings]] page on this wiki | ||
: | ==== Volunteer Coordination (Nat, )==== | ||
: Previously: Angel, Darin, Étienne | |||
*Assign people to things | *Assign people to things | ||
*Follow up - are people still doing what they signed up to do. Do they need help? Find replacements if needed. | *Follow up - are people still doing what they signed up to do. Do they need help? Find replacements if needed. | ||
*Get people's addresses or info for thank you | *Get people's addresses or info for thank you | ||
: | ==== Answer Emails (Angel, )==== | ||
: Previously: Angel | |||
*Respond to obvious questions | *Respond to obvious questions | ||
*Directly ping somebody else who could answer if not | *Directly ping somebody else who could answer if not | ||
*Keep an eye on registrations in case people have notes/questions that we need to answer | *Keep an eye on registrations in case people have notes/questions that we need to answer | ||
==== Secretary ( )==== | |||
* Take notes during meetings | * Take notes during meetings | ||
* Collectively agree to collectively take minutes at every gathering | * Collectively agree to collectively take minutes at every gathering | ||
* Add link to the meeting minutes on the [https://www.bikecollectives.org/wiki/Meetings_and_minutes|minutes page] on this wiki | * Add link to the meeting minutes on the [https://www.bikecollectives.org/wiki/Meetings_and_minutes|minutes page] on this wiki | ||
==== | == Before the Event == | ||
==== Coordinate Workshops (Leo, Carla )==== | |||
: Previously: Angel, Darin | |||
*Communicate with faciliators (what are their needs? what do we need from them? what do they need to know?) | *Communicate with faciliators (what are their needs? what do we need from them? what do they need to know?) | ||
*Coordinate a practice event before the real B!B!E!. | *Coordinate a practice event before the real B!B!E!. | ||
*Plan workshop schedule (see writeup at https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ ) | *Plan workshop schedule (see writeup at https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ ) | ||
: | ==== Write Announcements (Nat, Leo)==== | ||
: Previously: Angel, Darin, Étienne | |||
* Write announcements, send them out for review/editing | * Write announcements, send them out for review/editing | ||
* Send emails to the right lists | * Send emails to the right lists | ||
| Line 86: | Line 86: | ||
* Share information with social media person/s | * Share information with social media person/s | ||
* Invite workshop hosts to share blurbs to go out in the post-B!B!E! review email | * Invite workshop hosts to share blurbs to go out in the post-B!B!E! review email | ||
==== Social Media (Nat, )==== | |||
*Figure out how/when/where to do communication on social media | *Figure out how/when/where to do communication on social media | ||
*Share information that comes from announcement person/s | *Share information that comes from announcement person/s | ||
*Find volunteers | *Find volunteers | ||
: | ==== Translation & Interpretation (Nat, Cass )==== | ||
: Previously: Nat, angé, Tigre, yajaira, Francisco, and others | |||
*Translate written materials + announcements for distribution | *Translate written materials + announcements for distribution | ||
*Interpret at meetings if needed | *Interpret at meetings if needed | ||
*Depending on availability of funds, translators and interpreters may be paid | *Depending on availability of funds, translators and interpreters may be paid | ||
: | ==== Translation & Interpretation / Language Justice (Nat, )==== | ||
: Previously: angé, Nat, | |||
* Recruit translators & interpreters | * Recruit translators & interpreters | ||
* Maintain interpretation schedules & translation to-do lists | * Maintain interpretation schedules & translation to-do lists | ||
| Line 118: | Line 118: | ||
* Being on everyone's case at the dress rehersal | * Being on everyone's case at the dress rehersal | ||
* Making sure the announcement person and technical planners have access to and the means to translate materials | * Making sure the announcement person and technical planners have access to and the means to translate materials | ||
: | ==== Technical Planning (Darin, Angel, Ifny, Cweth, Jonathan, Étienne, Angel)==== | ||
: Previously: Darin, Étienne, Angel, angé | |||
*Deciding on important criteria in which to use in decision making, e.g. ease-of-use, language justice + accessibility, FLOSS | *Deciding on important criteria in which to use in decision making, e.g. ease-of-use, language justice + accessibility, FLOSS | ||
*Comparing and selecting tech platforms for various tasks | *Comparing and selecting tech platforms for various tasks | ||
*Deciding how to use the platforms (e.g. 1-channel per workshop + webinar chat, disabling group chat, etc.) | *Deciding how to use the platforms (e.g. 1-channel per workshop + webinar chat, disabling group chat, etc.) | ||
==== Tech Support ( )==== | |||
*Learn how to support the event | *Learn how to support the event | ||
*Testing access to systems | *Testing access to systems | ||
*Trying out the platforms on various devices | *Trying out the platforms on various devices | ||
: | ==== Finance (Angel, Nat, Étienne, Darin, )==== | ||
: Previously: angé, Angel, Momoko | |||
*keep an eye on donations & budget | *keep an eye on donations & budget | ||
*request & approve invoices as needed | *request & approve invoices as needed | ||
*liase with OpenCollective if we need cash disbursements or other special stuff | *liase with OpenCollective if we need cash disbursements or other special stuff | ||
==== Fundraising & Outreach ( )==== | |||
*Get donations of in-kind software and other things we might use | *Get donations of in-kind software and other things we might use | ||
*Get donations of money | *Get donations of money | ||
| Line 159: | Line 159: | ||
*Send out outreach requests to big orgs, federated bike collectives | *Send out outreach requests to big orgs, federated bike collectives | ||
*Pass the hat at your local bike collective | *Pass the hat at your local bike collective | ||
==== | |||
: | ==== Graphic design ( )==== | ||
: Previously: Angel, Étienne | |||
*Make cool posters | *Make cool posters | ||
*Make things for social media | *Make things for social media | ||
*Make graphics to excite your friends | *Make graphics to excite your friends | ||
*Make more bike emoji [yesssssss] | *Make more bike emoji [yesssssss] | ||
: | ==== Digital Archiving ( )==== | ||
: Previously: Darin, Angel | |||
*Be in charge of the recordings (some notes on how we did recordings in 2021) | *Be in charge of the recordings (some notes on how we did recordings in 2021) | ||
*Be in charge of linking records to each session and making a wonderful paper trail for future generations | *Be in charge of linking records to each session and making a wonderful paper trail for future generations | ||
: | ==== Excited Newb ( )==== | ||
: Previously: All of us! | |||
*Come to any and all meetings | *Come to any and all meetings | ||
*Learn how to do anything | *Learn how to do anything | ||
*See a place that might be a good fit but you're feeling daunted? Every role has an "apprentice"! | *See a place that might be a good fit but you're feeling daunted? Every role has an "apprentice"! | ||
*Do anything! | *Do anything! | ||
==== Ombuds/Mediator ( )==== | |||
*On call to help people process & resolve stuff as needed prior to or during the event | *On call to help people process & resolve stuff as needed prior to or during the event | ||
==== | == During the Event == | ||
==== "Techies" ( )==== | |||
: Previously: Darin, Étienne, Ifny, Carrie, Patti, Christine, Robin, Angel | |||
*Help get folx using the platforms and troubleshoot before/during/after sessions | *Help get folx using the platforms and troubleshoot before/during/after sessions | ||
*Make sure sessions are being recorded | *Make sure sessions are being recorded | ||
*Uploading recordings after the sessions | *Uploading recordings after the sessions | ||
==== Workshop hosts ( )==== | |||
*Host + facilitate the workshop, not necessarily give a presentation | *Host + facilitate the workshop, not necessarily give a presentation | ||
*Slow down everyone because we all speak too fast | *Slow down everyone because we all speak too fast | ||
*Remind people to introduce themselves | *Remind people to introduce themselves | ||
*Everything else here: https://cryptpad.fr/code/#/3/code/edit/02c380266ab8d0fa698b9266ff500604/ | *Everything else here: https://cryptpad.fr/code/#/3/code/edit/02c380266ab8d0fa698b9266ff500604/ | ||
: | ==== Interpreters ( )==== | ||
: Previously: angé, Nat, Tigre, machete, Eli | |||
*Simultaneous interpretation during workshops | *Simultaneous interpretation during workshops | ||
*Last-minute translations | *Last-minute translations | ||
*Depending on availability of funds, translators and interpreters may be paid | *Depending on availability of funds, translators and interpreters may be paid | ||
: | ==== People who put out fires ( )==== | ||
: Previously: Darin, Étienne, Angel, Ifny | |||
* be on hand to help resolve technical issues, scheduling problems, and anything else that goes wrong during the event | * be on hand to help resolve technical issues, scheduling problems, and anything else that goes wrong during the event | ||
==== | == After the Event == | ||
==== Digital Archiving ( )==== | |||
: Previously: Darin, Angel | |||
*Be in charge of the recordings (some notes on how we did recordings in 2021) | *Be in charge of the recordings (some notes on how we did recordings in 2021) | ||
*Be in charge of linking records to each session and making a wonderful paper trail for future generations | *Be in charge of linking records to each session and making a wonderful paper trail for future generations | ||
: | ==== Followup announcements & exit survey ( )==== | ||
: Previously: Angel | |||
* send one or more emails (here's how it went, links to digital archives, volunteer for next time) | * send one or more emails (here's how it went, links to digital archives, volunteer for next time) | ||
* create and distribute an exit survey (what did you like? what would you change? etc.) | * create and distribute an exit survey (what did you like? what would you change? etc.) | ||
== | ==== Write and mail out thank you notes ( )==== | ||
== One-off Tasks == | |||
==== Consolidate Email lists for announcements ( )==== | |||
* there are a bunch of lists of people who have been to Bike!Bike! in the past, people who want to attend in the future, community bike organizations, etc.; it would be helpful to combine them all in one place (more or less) | * there are a bunch of lists of people who have been to Bike!Bike! in the past, people who want to attend in the future, community bike organizations, etc.; it would be helpful to combine them all in one place (more or less) | ||
Revision as of 16:43, 4 August 2022
How do I volunteer? Contact bikebikeeverywhere@gmail.com and/or attend a meeting. Remember: this is a wiki. Anyone can add volunteer roles to this page, including you!
NOTES: All roles are ideally small groups or "committees". All roles need more people.
Eternal Roles that Never End
Maintain the tech infrastructure (Darin, Étienne, Ifny, Cweth, Jonathan, Angel)
- Previously: Godwin, Darin, Étienne, Angel, Jonathan
- bikebike.org
- videoconferencing platform
- text chat platform
- bikecollectives.org, especially the wiki
- mailing lists hosted at bikecollectives.org (thinktank and bikebike-everywhere)
Schedule meetings ( )
- Previously: Angel, Darin
- Plan meetings and make sure they keep happening
- Could also suggest ways to facilitate the meetings
- Setting the event dates and dress rehearsal dates
- Update Meetings page on this wiki
Volunteer Coordination (Nat, )
- Previously: Angel, Darin, Étienne
- Assign people to things
- Follow up - are people still doing what they signed up to do. Do they need help? Find replacements if needed.
- Get people's addresses or info for thank you
Answer Emails (Angel, )
- Previously: Angel
- Respond to obvious questions
- Directly ping somebody else who could answer if not
- Keep an eye on registrations in case people have notes/questions that we need to answer
Secretary ( )
- Take notes during meetings
- Collectively agree to collectively take minutes at every gathering
- Add link to the meeting minutes on the page on this wiki
Before the Event
Coordinate Workshops (Leo, Carla )
- Previously: Angel, Darin
- Communicate with faciliators (what are their needs? what do we need from them? what do they need to know?)
- Coordinate a practice event before the real B!B!E!.
- Plan workshop schedule (see writeup at https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ )
Write Announcements (Nat, Leo)
- Previously: Angel, Darin, Étienne
- Write announcements, send them out for review/editing
- Send emails to the right lists
- Post to website, wiki, opencollective, etc.
- Get announcements translated
- Find volunteers
- Share information with social media person/s
- Invite workshop hosts to share blurbs to go out in the post-B!B!E! review email
Social Media (Nat, )
- Figure out how/when/where to do communication on social media
- Share information that comes from announcement person/s
- Find volunteers
Translation & Interpretation (Nat, Cass )
- Previously: Nat, angé, Tigre, yajaira, Francisco, and others
- Translate written materials + announcements for distribution
- Interpret at meetings if needed
- Depending on availability of funds, translators and interpreters may be paid
Translation & Interpretation / Language Justice (Nat, )
- Previously: angé, Nat,
- Recruit translators & interpreters
- Maintain interpretation schedules & translation to-do lists
- Coordinating with translators & interpreters (sample spreadsheets for translation & interpretation)
- Ensuring the planning is actually being mindful of LJ practices
- Being on everyone's case at the dress rehersal
- Making sure the announcement person and technical planners have access to and the means to translate materials
Technical Planning (Darin, Angel, Ifny, Cweth, Jonathan, Étienne, Angel)
- Previously: Darin, Étienne, Angel, angé
- Deciding on important criteria in which to use in decision making, e.g. ease-of-use, language justice + accessibility, FLOSS
- Comparing and selecting tech platforms for various tasks
- Deciding how to use the platforms (e.g. 1-channel per workshop + webinar chat, disabling group chat, etc.)
Tech Support ( )
- Learn how to support the event
- Testing access to systems
- Trying out the platforms on various devices
Finance (Angel, Nat, Étienne, Darin, )
- Previously: angé, Angel, Momoko
- keep an eye on donations & budget
- request & approve invoices as needed
- liase with OpenCollective if we need cash disbursements or other special stuff
Fundraising & Outreach ( )
- Get donations of in-kind software and other things we might use
- Get donations of money
- orgs
- individuals
- attendees
- Send out outreach requests to big orgs, federated bike collectives
- Pass the hat at your local bike collective
Graphic design ( )
- Previously: Angel, Étienne
- Make cool posters
- Make things for social media
- Make graphics to excite your friends
- Make more bike emoji [yesssssss]
Digital Archiving ( )
- Previously: Darin, Angel
- Be in charge of the recordings (some notes on how we did recordings in 2021)
- Be in charge of linking records to each session and making a wonderful paper trail for future generations
Excited Newb ( )
- Previously: All of us!
- Come to any and all meetings
- Learn how to do anything
- See a place that might be a good fit but you're feeling daunted? Every role has an "apprentice"!
- Do anything!
Ombuds/Mediator ( )
- On call to help people process & resolve stuff as needed prior to or during the event
During the Event
"Techies" ( )
- Previously: Darin, Étienne, Ifny, Carrie, Patti, Christine, Robin, Angel
- Help get folx using the platforms and troubleshoot before/during/after sessions
- Make sure sessions are being recorded
- Uploading recordings after the sessions
Workshop hosts ( )
- Host + facilitate the workshop, not necessarily give a presentation
- Slow down everyone because we all speak too fast
- Remind people to introduce themselves
- Everything else here: https://cryptpad.fr/code/#/3/code/edit/02c380266ab8d0fa698b9266ff500604/
Interpreters ( )
- Previously: angé, Nat, Tigre, machete, Eli
- Simultaneous interpretation during workshops
- Last-minute translations
- Depending on availability of funds, translators and interpreters may be paid
People who put out fires ( )
- Previously: Darin, Étienne, Angel, Ifny
- be on hand to help resolve technical issues, scheduling problems, and anything else that goes wrong during the event
After the Event
Digital Archiving ( )
- Previously: Darin, Angel
- Be in charge of the recordings (some notes on how we did recordings in 2021)
- Be in charge of linking records to each session and making a wonderful paper trail for future generations
Followup announcements & exit survey ( )
- Previously: Angel
- send one or more emails (here's how it went, links to digital archives, volunteer for next time)
- create and distribute an exit survey (what did you like? what would you change? etc.)
Write and mail out thank you notes ( )
One-off Tasks
Consolidate Email lists for announcements ( )
- there are a bunch of lists of people who have been to Bike!Bike! in the past, people who want to attend in the future, community bike organizations, etc.; it would be helpful to combine them all in one place (more or less)