TIMELINE: Difference between revisions
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==Prior Event== | ==Prior Event== | ||
* Announce that you need volunteers for the next event | * Announce that you need volunteers for the next event | ||
* Announce language exchange | * Announce language exchange | ||
**to keep potential new volunteers involved and engaged | |||
==9-11 months before the event== | ==9-11 months before the event== | ||
* Host language exchange weekly | |||
** Establishes varying degrees of en/es & es/en among potential organizers | |||
** Keeping people involved between events | |||
** The next time there is a language exchange it would be cool to work on a mini low-consequence project together | |||
*** Example: creating bilingual bike vocab resources | |||
== 9 months before the event == | |||
* Schedule initial planning meetings | |||
** Update and share [https://docs.google.com/presentation/d/1KmAUxcFaCB8KSEZOgn9b7OWBvlqKUd8YA2RJFnrbu6A/edit?usp=sharing resources slideshow] | |||
* Recruit more new volunteers | |||
** Some degree of bilingual strongly encouraged | |||
** You don't have to know how to do everything, these traits will take you far: | |||
*** commitment | |||
*** enthusiasm | |||
*** willingness to learn | |||
* welcome new volunteers | |||
** getting to know | |||
** what are their skills and interests | |||
* review language justice resources | |||
==8 months before the event== | ==8 months before the event== | ||
* Decide language justice goals for the year | |||
* Identify event "theme" | |||
* | |||
==7 months before the event== | ==7 months before the event== | ||
Revision as of 20:28, 25 June 2023
Staying calm and having a great planning season
Timeline Resources
- Early plans at Miro (2022) (note: we didn’t use the workshop schedule planning idea on the far right)
- Emails from previous years can give a sense of what needs to be on the timeline (note: we didn’t send enough general announcements to the ThinkTank in 2022, we were too busy planning. We probably should have sent them monthly instead of in clumps?)
- Last-minute plans at crunch time to-do list from 2022
General Timeline Overview
This is a general timeline based on the 2021 and 2022 organizing experience. It assumes that enough resources are now in place to ensure a smooth, timely planning experience.
Prior Event
- Announce that you need volunteers for the next event
- Announce language exchange
- to keep potential new volunteers involved and engaged
9-11 months before the event
- Host language exchange weekly
- Establishes varying degrees of en/es & es/en among potential organizers
- Keeping people involved between events
- The next time there is a language exchange it would be cool to work on a mini low-consequence project together
- Example: creating bilingual bike vocab resources
9 months before the event
- Schedule initial planning meetings
- Update and share resources slideshow
- Recruit more new volunteers
- Some degree of bilingual strongly encouraged
- You don't have to know how to do everything, these traits will take you far:
- commitment
- enthusiasm
- willingness to learn
- welcome new volunteers
- getting to know
- what are their skills and interests
- review language justice resources
8 months before the event
- Decide language justice goals for the year
- Identify event "theme"