TIMELINE: Difference between revisions
| Line 41: | Line 41: | ||
==8 months before the event== | ==8 months before the event== | ||
* | * Make important decisions | ||
**Decide language justice goal for the year | **Decide language justice goal for the year | ||
** Identify event "theme" | ** Identify event "theme" (if any?) | ||
**Select event date | **Select event date | ||
*Get someone to design a flier (due in 1 month) | *Get someone to design a flier (due in 1 month) | ||
*Ask the tech team for access to bikebike.org | *Ask the tech team for access to bikebike.org | ||
*Preliminary event description | *Preliminary event description (due in 1 month) | ||
**write description (who/what/when/where/why/how) | **write description (who/what/when/where/why/how) | ||
**translate | **translate | ||
==7 months before the event== | ==7 months before the event== | ||
Revision as of 20:33, 25 June 2023
Staying calm and having a great planning season
Timeline Resources
- Early plans at Miro (2022) (note: we didn’t use the workshop schedule planning idea on the far right)
- Emails from previous years can give a sense of what needs to be on the timeline (note: we didn’t send enough general announcements to the ThinkTank in 2022, we were too busy planning. We probably should have sent them monthly instead of in clumps?)
- Last-minute plans at crunch time to-do list from 2022
General Timeline Overview
This is a general timeline based on the 2021 and 2022 organizing experience. It assumes that enough resources are now in place to ensure a smooth, timely planning experience.
Prior Event
- Announce that you need volunteers for the next event
- Announce language exchange
- to keep potential new volunteers involved and engaged
9-11 months before the event
- Host language exchange weekly
- Establishes varying degrees of en/es & es/en among potential organizers
- Keeping people involved between events
- The next time there is a language exchange it would be cool to work on a mini low-consequence project together
- Example: creating bilingual bike vocab resources
9 months before the event
- Schedule initial planning meetings
- Update and share resources slideshow
- Recruit more new volunteers
- Some degree of bilingual strongly encouraged
- You don't have to know how to do everything, these traits will take you far:
- commitment
- enthusiasm
- willingness to learn
- welcome new volunteers
- getting to know
- what are their skills and interests
- review language justice resources
8 months before the event
- Make important decisions
- Decide language justice goal for the year
- Identify event "theme" (if any?)
- Select event date
- Get someone to design a flier (due in 1 month)
- Ask the tech team for access to bikebike.org
- Preliminary event description (due in 1 month)
- write description (who/what/when/where/why/how)
- translate