TIMELINE: Difference between revisions
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**Start considering which specific people/groups you want to invite to host workshops (if any) | **Start considering which specific people/groups you want to invite to host workshops (if any) | ||
=== Write === | === Write & Translate === | ||
*Create preliminary event description (due in 1 month) | *Create preliminary event description (due in 1 month) | ||
**write description (who/what/when/where/why/how) - check [https://en.bikebike.org/conferences/ past events] and [https://docs.google.com/document/d/1oknX8Z961nuE0uu0JKLsEfglgOtH0X_RaOYICQti0-8/edit?usp=sharing email templates] for inspiration | **write description (who/what/when/where/why/how) - check [https://en.bikebike.org/conferences/ past events] and [https://docs.google.com/document/d/1oknX8Z961nuE0uu0JKLsEfglgOtH0X_RaOYICQti0-8/edit?usp=sharing email templates] for inspiration | ||
Revision as of 21:01, 25 June 2023
Staying calm and having a great planning season
Timeline Resources
- Early plans at Miro (2022) (note: we didn’t use the workshop schedule planning idea on the far right)
- Emails from previous years can give a sense of what needs to be on the timeline (note: we didn’t send enough general announcements to the ThinkTank in 2022, we were too busy planning. We probably should have sent them monthly instead of in clumps?)
- Last-minute plans at crunch time to-do list from 2022
General Timeline Overview
This is a general timeline based on the 2021 and 2022 organizing experience. It assumes that enough resources are now in place to ensure a smooth, timely planning experience.
Prior Event
- Announce that you need volunteers for the next event
- Announce language exchange
- to keep potential new volunteers involved and engaged
9-11 months before the event
- Host language exchange weekly
- Establishes varying degrees of en/es & es/en among potential organizers
- Keeping people involved between events
- The next time there is a language exchange it would be cool to work on a mini low-consequence project together
- Example: creating bilingual bike vocab resources
9 months before the event
- Schedule initial planning meetings
- Update and share resources slideshow
- Recruit more new volunteers
- Some degree of bilingual strongly encouraged
- You don't have to know how to do everything, these traits will take you far:
- commitment
- enthusiasm
- willingness to learn
- welcome new volunteers
- getting to know
- what are their skills and interests
- review language justice resources
8 months before the event
Decide
- Make important decisions
- Decide language justice or other DEI goals for the year
- Identify event "theme" (if any?)
- Select event date
- Start considering which specific people/groups you want to invite to host workshops (if any)
Write & Translate
- Create preliminary event description (due in 1 month)
- write description (who/what/when/where/why/how) - check past events and email templates for inspiration
- translate
Delegate
- Get someone to design a flier (due in 1 month)
- Ask the tech team for access to bikebike.org
7 months before the event
Post
- Post the flier and preliminary event description to
- bikebike.org
- any other social media this year's team is interested in
- buttondown
- ThinkTank
- A wiki page for the event (& link to the page from MediaWiki:Sitenotice)
Write & Translate
- Prepare announcement of event launch / open registration (due in 1 month)
- Draft the announcement (who/what/when/where/why) - check email templates for inspiration
- Translate it
Communicate
- Contact any specific people or groups you want to invite to host workshops (there may be a relevant draft in email templates)