TIMELINE: Difference between revisions
| Line 75: | Line 75: | ||
==6 months before the event== | ==6 months before the event== | ||
'''Launch the event!''' | |||
===Tech=== | |||
* Open registration & workshop proposals on bikebike.org | |||
===Outreach=== | |||
* Post the announcement that registration is open | |||
**bikebike.org | |||
**instagram | |||
**facebook | |||
**any other social media this year's team is interested in | |||
**buttondown | |||
**ThinkTank | |||
**A wiki page for the event | |||
* Post/send the request for volunteers & interpreters, if that is a separate announcement | |||
==5 months before the event== | ==5 months before the event== | ||
Revision as of 15:42, 26 June 2023
Staying calm and having a great planning season
Timeline Resources
- Early plans at Miro (2022) (note: we didn’t use the workshop schedule planning idea on the far right)
- Emails from previous years can give a sense of what needs to be on the timeline (note: we didn’t send enough general announcements to the ThinkTank in 2022, we were too busy planning. We probably should have sent them monthly instead of in clumps?)
- Last-minute plans at crunch time to-do list from 2022
General Timeline Overview
This is a general timeline based on the 2021 and 2022 organizing experience. It assumes that enough resources are now in place to ensure a smooth, timely planning experience.
Prior Event
- Announce that you need volunteers for the next event
- Announce language exchange
- to keep potential new volunteers involved and engaged
9-11 months before the event
- Host language exchange weekly
- Establishes varying degrees of en/es & es/en among potential organizers
- Keeping people involved between events
- The next time there is a language exchange it would be cool to work on a mini low-consequence project together
- Example: creating bilingual bike vocab resources
9 months before the event
- Schedule initial planning meetings
- Update and share resources slideshow
- Recruit more new volunteers
- Some degree of bilingual strongly encouraged
- You don't have to know how to do everything, these traits will take you far:
- commitment
- enthusiasm
- willingness to learn
- welcome new volunteers
- getting to know
- what are their skills and interests
- review language justice resources
8 months before the event
Decide
- Make important decisions
- Decide language justice or other DEI goals for the year
- Identify event "theme" (if any?)
- Select event date
- Start considering which specific people/groups you want to invite to host workshops (if any)
Write & Translate
- Create preliminary event description (due in 1 month)
- write description (who/what/when/where/why/how) - check past events and email templates for inspiration
- translate
Delegate
- Get someone to design a flier (due in 1 month)
- Ask the tech team for access to bikebike.org
7 months before the event
Outreach
- Post the flier and preliminary event description to
- bikebike.org
- any other social media this year's team is interested in
- buttondown
- ThinkTank
- A wiki page for the event (& link to the page from MediaWiki:Sitenotice)
- Contact any specific people or groups you want to invite to host workshops (there may be a relevant draft in email templates)
Write & Translate
- Prepare announcement of event launch / open registration (due in 1 month)
- Draft the announcement (who/what/when/where/why) - check email templates for inspiration
- Translate it
6 months before the event
Launch the event!
Tech
- Open registration & workshop proposals on bikebike.org
Outreach
- Post the announcement that registration is open
- bikebike.org
- any other social media this year's team is interested in
- buttondown
- ThinkTank
- A wiki page for the event
- Post/send the request for volunteers & interpreters, if that is a separate announcement