Bike!Bike! Everywhere! Volunteer Roles: Difference between revisions

Revision as of 04:31, 21 December 2021

How do I volunteer? Contact bikebikeeverywhere@gmail.com and/or attend a meeting.

Eternal Roles that Never End

Maintain the platform in which B!B!E runs
Maintain the chat platform
Meeting Planner Planner
- This person plans the meetings and makes sure they keep happening
- This person could also suggest ways to facilitate the meetings
- Setting the event dates and dress rehersal dates

BEFORE THE EVENT

Volunteer Coordinator
- Herd the sheep baaaaaaa 🐏 & whistle to the sheepdogs?
- Find people
- Assign people to things
- Follow up - are people still doing what they signed up to do. Do they need help? Find replacements if needed.
- Get people's addresses or info for thank you
Workshop Coordinator
- Communicate with faciliators (what are their needs? what do we need from them? what do they need to know?)
- Plan workshop schedule (see writeup at https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ )
Announcement person
- Write announcements, send them out for review/editing
- Send emails to the right lists
- Post to website, wiki, opencollective, etc.
- Get announcements translated
Secretary
- Take notes during meetings
- Collectively agree to collectively take minutes at every gathering
Email answerer
- Respond to obvious questions
- Directly ping somebody else who could answer if not
- Keep an eye on registrations in case people have notes/questions that we need to answer
Social Media Person
- Figure out how/when/where to do communication on social media
Translator
- Translate written materials + announcements for distribution
Technical Planners
- Deciding on important criteria in which to use in decision making, e.g. ease-of-use, language justice + accessibility, FLOSS
- Comparing and selecting tech platforms for various tasks
- Deciding how to use the platforms (e.g. 1-channel per workshop + webinar chat, disabling group chat, etc.)
Tech Support
- Learn how to support the event
- Testing ones access to systems
- Trying out the platforms on various devices
Finance person
- keep an eye on donations & budget
- request & approve invoices as needed
- liase with OpenCollective if we need cash disbursements or other special stuff
Language Justice Champion
- Coordinating with translators & interpreters (sample spreadsheets for translation & interpretation)
- Ensuring the planning is actually being mindful of LJ practices
- Being on everyone's case at the dress rehersal
- Making sure the announcement person and technical planners have access to and the means to translate materials
Fundraising & Outreach
- Get donations of in-kind software and other things we might use
- Get donations of money
  - orgs
  - individuals
  - attendees
- Send out outreach requests to big orgs, federated bike collectives
Graphic design
- Make cool posters
- Make things for social media
- Make graphics to excite your friends
- Make more bike emoji [yesssssss]
Digital Archivist
- Be in charge of the recordings (some notes on how we did recordings in 2021)
- Be in charge of linking records to each session and making a wonderful paper trail for future generations
Excited Newb
- Come to any and all meetings
- Learn how to do anything
- See a place that might be a good fit but you're feeling daunted? Every role has an "apprentice"!
- Do anything!
Ombuds/Mediator
- On call to help people process & resolve stuff as needed prior to or during the event

DURING THE EVENT

"Techies"
- Help get folx using the platforms and troubleshoot before/during/after sessions
- Make sure sessions are being recorded
- Uploading recordings after the sessions
Workshop hosts
- Host + facilitate the workshop, not necessarily present
- Slow down everyone because we all speak too fast
- Remind people to introduce themselves
- Everything else here: https://cryptpad.fr/code/#/3/code/edit/02c380266ab8d0fa698b9266ff500604/
Interpreters (Paid)
- Last minute-translations
People who put out fires

AFTER THE EVENT

Ensure recordings are posted & accessible
Followup announcements & exit survey
Post-event debrief and documentation so we remember what to do & how to do it next time
Write and mail out thank you notes (hum-de-dum)

Things we learned during B!B!E! 2021: https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/

ONE-OFF TASKS

Consolidate Email lists for announcements

@@ Line 1: / Line 1: @@
-Eternal Roles that Never End
+'''How do I volunteer? Contact bikebikeeverywhere@gmail.com and/or attend a [[Meetings and minutes|meeting]].'''
+== Eternal Roles that Never End ==
 * Maintain the platform in which B!B!E runs
 * Maintain the chat platform
-* Meeting Planner Planner
+* '''Meeting Planner Planner'''
 ** This person plans the meetings and makes sure they keep happening
 ** This person could also suggest ways to facilitate the meetings
 ** Setting the event dates and dress rehersal dates
-BEFORE THE EVENT
+=== BEFORE THE EVENT ===
+*'''Volunteer Coordinator'''
-*Volunteer Coordinator
 **Herd the sheep baaaaaaa 🐏 & whistle to the sheepdogs?
 **Find people
@@ Line 16: / Line 16: @@
 **Follow up - are people still doing what they signed up to do. Do they need help?  Find replacements if needed.
 **Get people's addresses or info for thank you
-*Workshop Coordinator
+*'''Workshop Coordinator'''
 **Communicate with faciliators (what are their needs? what do we need from them? what do they need to know?)
 **Plan workshop schedule (see writeup at https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ )
-*Announcement person
+*'''Announcement person'''
 **Write announcements, send them out for review/editing
 **Send emails to the right lists
 **Post to website, wiki, opencollective, etc.
 **Get announcements translated
-*Secretary
+*'''Secretary'''
-**Write better minutes and documentation than we did in 2021
+**Take notes during meetings
 **Collectively agree to collectively take minutes at every gathering
-*Email answerer
+*'''Email answerer'''
 **Respond to obvious questions
 **Directly ping somebody else who could answer if not
 **Keep an eye on registrations in case people have notes/questions that we need to answer
-*Social Media Person
+*'''Social Media Person'''
 **Figure out how/when/where to do communication on social media
-*Translator
+*'''Translator'''
 **Translate written materials + announcements for distribution
-*Technical Planners
+*'''Technical Planners'''
 **Deciding on important criteria in which to use in decision making, e.g. ease-of-use, language justice + accessibility, FLOSS
 **Comparing and selecting tech platforms for various tasks
 **Deciding how to use the platforms (e.g. 1-channel per workshop + webinar chat, disabling group chat, etc.)
-*Tech Support
+*'''Tech Support'''
 **Learn how to support the event
 **Testing ones access to systems
 **Trying out the platforms on various devices
-*Finance person
+*'''Finance person'''
 **keep an eye on donations & budget
 **request & approve invoices as needed
 **liase with OpenCollective if we need cash disbursements or other special stuff
-*Language Justice Champion
+*'''Language Justice Champion'''
 **Coordinating with translators & interpreters (sample spreadsheets for translation & interpretation)
 **Ensuring the planning is actually being mindful of LJ practices
 **Being on everyone's case at the dress rehersal
 **Making sure the announcement person and technical planners have access to and the means to translate materials
-*Fundraising & Outreach
+*'''Fundraising & Outreach'''
 **Get donations of in-kind software and other things we might use
 **Get donations of money
@@ Line 59: / Line 59: @@
 ***attendees
 **Send out outreach requests to big orgs, federated bike collectives
-*Graphic design
+*'''Graphic design'''
 **Make cool posters
 **Make things for social media
 **Make graphics to excite your friends
 **Make more bike emoji [yesssssss]
-*Digital Archivist
+*'''Digital Archivist'''
 **Be in charge of the recordings (some notes on how we did recordings in 2021)
 **Be in charge of linking records to each session and making a wonderful paper trail for future generations
-*Excited Newb
+*'''Excited Newb'''
 **Come to any and all meetings
 **Learn how to do anything
 **See a place that might be a good fit but you're feeling daunted?  Every role has an "apprentice"!
 **Do anything!
-*Ombuds/Mediator
+*'''Ombuds/Mediator'''
 **On call to help people process & resolve stuff as needed prior to or during the event
-DURING THE EVENT
+=== DURING THE EVENT ===
+*'''"Techies"'''
-*"Techies"
 **Help get folx using the platforms and troubleshoot before/during/after sessions
 **Make sure sessions are being recorded
 **Uploading recordings after the sessions
-*Workshop hosts
+*'''Workshop hosts'''
 **Host + facilitate the workshop, not necessarily present
 **Slow down everyone because we all speak too fast
 **Remind people to introduce themselves
 **Everything else here: https://cryptpad.fr/code/#/3/code/edit/02c380266ab8d0fa698b9266ff500604/
-*Interpreters (Paid)
+*'''Interpreters (Paid)'''
 **Last minute-translations
-*People who put out fires
+*'''People who put out fires'''
-AFTER THE EVENT
+=== AFTER THE EVENT ===
 *Ensure recordings are posted & accessible
 *Followup announcements & exit survey
@@ Line 98: / Line 96: @@
 Things we learned during B!B!E! 2021: https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/
-ONE-OFF TASKS
+=== ONE-OFF TASKS ===
 *Consolidate Email lists for announcements