Bike!Bike! Everywhere! Volunteer Roles: Difference between revisions

Revision as of 01:11, 29 December 2021

How do I volunteer? Contact bikebikeeverywhere@gmail.com and/or attend a meeting.

NOTE: All roles are described as individual but ideally are small groups or "committees".

Eternal Roles that Never End

Maintain the platform in which B!B!E runs

Maintain the chat platform

Meeting Planner Planner

- This person plans the meetings and makes sure they keep happening
- This person could also suggest ways to facilitate the meetings
- Setting the event dates and dress rehersal dates

Volunteer Coordinator

- Find people
- Assign people to things
- Follow up - are people still doing what they signed up to do. Do they need help? Find replacements if needed.
- Get people's addresses or info for thank you

BEFORE THE EVENT

Workshop Coordinator

- Communicate with faciliators (what are their needs? what do we need from them? what do they need to know?)
- Plan workshop schedule (see writeup at https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ )

Announcement person

- Write announcements, send them out for review/editing
- Send emails to the right lists
- Post to website, wiki, opencollective, etc.
- Get announcements translated

Secretary

- Take notes during meetings
- Collectively agree to collectively take minutes at every gathering

Email answerer

- Respond to obvious questions
- Directly ping somebody else who could answer if not
- Keep an eye on registrations in case people have notes/questions that we need to answer

Social Media Person

- Figure out how/when/where to do communication on social media

Translator

- Translate written materials + announcements for distribution

Technical Planners

- Deciding on important criteria in which to use in decision making, e.g. ease-of-use, language justice + accessibility, FLOSS
- Comparing and selecting tech platforms for various tasks
- Deciding how to use the platforms (e.g. 1-channel per workshop + webinar chat, disabling group chat, etc.)

Tech Support

- Learn how to support the event
- Testing ones access to systems
- Trying out the platforms on various devices

Finance person

- keep an eye on donations & budget
- request & approve invoices as needed
- liase with OpenCollective if we need cash disbursements or other special stuff

Language Justice Champion

- Coordinating with translators & interpreters (sample spreadsheets for translation & interpretation)
- Ensuring the planning is actually being mindful of LJ practices
- Being on everyone's case at the dress rehersal
- Making sure the announcement person and technical planners have access to and the means to translate materials

Fundraising & Outreach

- Get donations of in-kind software and other things we might use
- Get donations of money
  - orgs
  - individuals
  - attendees
- Send out outreach requests to big orgs, federated bike collectives

Graphic design

- Make cool posters
- Make things for social media
- Make graphics to excite your friends
- Make more bike emoji [yesssssss]

Digital Archivist

- Be in charge of the recordings (some notes on how we did recordings in 2021)
- Be in charge of linking records to each session and making a wonderful paper trail for future generations

Excited Newb

- Come to any and all meetings
- Learn how to do anything
- See a place that might be a good fit but you're feeling daunted? Every role has an "apprentice"!
- Do anything!

Ombuds/Mediator

- On call to help people process & resolve stuff as needed prior to or during the event

DURING THE EVENT

"Techies"

- Help get folx using the platforms and troubleshoot before/during/after sessions
- Make sure sessions are being recorded
- Uploading recordings after the sessions

Workshop hosts

- Host + facilitate the workshop, not necessarily present
- Slow down everyone because we all speak too fast
- Remind people to introduce themselves
- Everything else here: https://cryptpad.fr/code/#/3/code/edit/02c380266ab8d0fa698b9266ff500604/

Interpreters (Paid)

- Last minute-translations

People who put out fires

AFTER THE EVENT

Ensure recordings are posted & accessible

Followup announcements & exit survey

Post-event debrief and documentation so we remember what to do & how to do it next time

Write and mail out thank you notes (hum-de-dum)

Things we learned during B!B!E! 2021: https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/

@@ Line 5: / Line 5: @@
 == Eternal Roles that Never End ==
-* Maintain the platform in which B!B!E runs
+===Maintain the platform in which B!B!E runs===
-* Maintain the chat platform
+===Maintain the chat platform===
-* '''Meeting Planner Planner'''
+===Meeting Planner Planner===
 ** This person plans the meetings and makes sure they keep happening
 ** This person could also suggest ways to facilitate the meetings
 ** Setting the event dates and dress rehersal dates
-* '''Volunteer Coordinator'''
+===Volunteer Coordinator===
 **Find people
 **Assign people to things
@@ Line 18: / Line 18: @@
 == BEFORE THE EVENT ==
-*'''Workshop Coordinator'''
+===Workshop Coordinator===
 **Communicate with faciliators (what are their needs? what do we need from them? what do they need to know?)
 **Plan workshop schedule (see writeup at https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ )
-*'''Announcement person'''
+===Announcement person===
 **Write announcements, send them out for review/editing
 **Send emails to the right lists
 **Post to website, wiki, opencollective, etc.
 **Get announcements translated
-*'''Secretary'''
+===Secretary===
 **Take notes during meetings
 **Collectively agree to collectively take minutes at every gathering
-*'''Email answerer'''
+===Email answerer===
 **Respond to obvious questions
 **Directly ping somebody else who could answer if not
 **Keep an eye on registrations in case people have notes/questions that we need to answer
-*'''Social Media Person'''
+===Social Media Person===
 **Figure out how/when/where to do communication on social media
-*'''Translator'''
+===Translator===
 **Translate written materials + announcements for distribution
-*'''Technical Planners'''
+===Technical Planners===
 **Deciding on important criteria in which to use in decision making, e.g. ease-of-use, language justice + accessibility, FLOSS
 **Comparing and selecting tech platforms for various tasks
 **Deciding how to use the platforms (e.g. 1-channel per workshop + webinar chat, disabling group chat, etc.)
-*'''Tech Support'''
+===Tech Support===
 **Learn how to support the event
 **Testing ones access to systems
 **Trying out the platforms on various devices
-*'''Finance person'''
+===Finance person===
 **keep an eye on donations & budget
 **request & approve invoices as needed
 **liase with OpenCollective if we need cash disbursements or other special stuff
-*'''Language Justice Champion'''
+===Language Justice Champion===
 **Coordinating with translators & interpreters (sample spreadsheets for translation & interpretation)
 **Ensuring the planning is actually being mindful of LJ practices
 **Being on everyone's case at the dress rehersal
 **Making sure the announcement person and technical planners have access to and the means to translate materials
-*'''Fundraising & Outreach'''
+===Fundraising & Outreach===
 **Get donations of in-kind software and other things we might use
 **Get donations of money
@@ Line 61: / Line 61: @@
 ***attendees
 **Send out outreach requests to big orgs, federated bike collectives
-*'''Graphic design'''
+===Graphic design===
 **Make cool posters
 **Make things for social media
 **Make graphics to excite your friends
 **Make more bike emoji [yesssssss]
-*'''Digital Archivist'''
+===Digital Archivist===
 **Be in charge of the recordings (some notes on how we did recordings in 2021)
 **Be in charge of linking records to each session and making a wonderful paper trail for future generations
-*'''Excited Newb'''
+===Excited Newb===
 **Come to any and all meetings
 **Learn how to do anything
 **See a place that might be a good fit but you're feeling daunted?  Every role has an "apprentice"!
 **Do anything!
-*'''Ombuds/Mediator'''
+===Ombuds/Mediator===
 **On call to help people process & resolve stuff as needed prior to or during the event
 == DURING THE EVENT ==
-*'''"Techies"'''
+==="Techies"===
 **Help get folx using the platforms and troubleshoot before/during/after sessions
 **Make sure sessions are being recorded
 **Uploading recordings after the sessions
-*'''Workshop hosts'''
+===Workshop hosts===
 **Host + facilitate the workshop, not necessarily present
 **Slow down everyone because we all speak too fast
 **Remind people to introduce themselves
 **Everything else here: https://cryptpad.fr/code/#/3/code/edit/02c380266ab8d0fa698b9266ff500604/
-*'''Interpreters (Paid)'''
+===Interpreters (Paid)===
 **Last minute-translations
-*'''People who put out fires'''
+===People who put out fires===
 == AFTER THE EVENT ==
-*Ensure recordings are posted & accessible
+===Ensure recordings are posted & accessible===
-*Followup announcements & exit survey
+===Followup announcements & exit survey===
-*Post-event debrief and documentation so we remember what to do & how to do it next time
+===Post-event debrief and documentation so we remember what to do & how to do it next time===
-*Write and mail out thank you notes (hum-de-dum)
+===Write and mail out thank you notes (hum-de-dum)===
 Things we learned during B!B!E! 2021: https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/
 == ONE-OFF TASKS ==
-*Consolidate Email lists for announcements
+===Consolidate Email lists for announcements===