Bike!Bike! Everywhere! Volunteer Roles: Difference between revisions
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</translate> | </translate> | ||
====Volunteer Coordination (Nat, )==== | ====<translate>Volunteer Coordination</translate> (Nat, )==== | ||
: Previously: Angel, Darin, Étienne | : <translate>Previously</translate>: Angel, Darin, Étienne | ||
<translate> | |||
*Assign people to things | *Assign people to things | ||
*Follow up - are people still doing what they signed up to do. Do they need help? Find replacements if needed. | *Follow up - are people still doing what they signed up to do. Do they need help? Find replacements if needed. | ||
*Get people's addresses or info for thank you | *Get people's addresses or info for thank you | ||
</translate> | |||
====Answer Emails (Angel, )==== | ====<translate>Answer Emails</translate> (Angel, )==== | ||
: Previously: Angel | : <translate>Previously</translate>: Angel | ||
<translate> | |||
*Respond to obvious questions | *Respond to obvious questions | ||
*Directly ping somebody else who could answer if not | *Directly ping somebody else who could answer if not | ||
*Keep an eye on registrations in case people have notes/questions that we need to answer | *Keep an eye on registrations in case people have notes/questions that we need to answer | ||
</translate> | |||
====Secretary ( )==== | ====<translate>Secretary</translate> ( )==== | ||
<translate> | |||
* Take notes during meetings | * Take notes during meetings | ||
* Collectively agree to collectively take minutes at every gathering | * Collectively agree to collectively take minutes at every gathering | ||
* Add link to the meeting minutes on the [https://www.bikecollectives.org/wiki/Meetings_and_minutes|minutes page] on this wiki | * Add link to the meeting minutes on the [https://www.bikecollectives.org/wiki/Meetings_and_minutes|minutes page] on this wiki | ||
</translate> | |||
== Before the Event == | == <translate>Before the Event</translate> == | ||
====Coordinate Workshops ( )==== | ====<translate>Coordinate Workshops</translate> ( )==== | ||
: Previously: Angel, Darin | : <translate>Previously</translate>: Angel, Darin | ||
<translate> | |||
*Communicate with faciliators (what are their needs? what do we need from them? what do they need to know?) | *Communicate with faciliators (what are their needs? what do we need from them? what do they need to know?) | ||
*Coordinate a practice event before the real B!B!E!. | *Coordinate a practice event before the real B!B!E!. | ||
*Plan workshop schedule (see writeup at https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ ) | *Plan workshop schedule (see writeup at https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ ) | ||
</translate> | |||
====Write Announcements ( )==== | ====<translate>Write Announcements</translate> ( )==== | ||
: Previously: Angel, Darin, Étienne | : <translate>Previously</translate>: Angel, Darin, Étienne | ||
<translate> | |||
*Write announcements, send them out for review/editing | *Write announcements, send them out for review/editing | ||
*Send emails to the right lists | *Send emails to the right lists | ||
| Line 70: | Line 79: | ||
*Find volunteers | *Find volunteers | ||
*Share information with social media person/s | *Share information with social media person/s | ||
</translate> | |||
====Social Media (Nat, )==== | ====<translate>Social Media</translate> (Nat, )==== | ||
<translate> | |||
*Figure out how/when/where to do communication on social media | *Figure out how/when/where to do communication on social media | ||
*Share information that comes from announcement person/s | *Share information that comes from announcement person/s | ||
*Find volunteers | *Find volunteers | ||
</translate> | |||
====Translation & Interpretation (Nat, )==== | ====<translate>Translation & Interpretation</translate> (Nat, )==== | ||
: Previously: Nat, angé, Tigre, yajaira, Francisco, and others | : <translate>Previously</translate>: Nat, angé, Tigre, yajaira, Francisco, and others | ||
<translate> | |||
*Translate written materials + announcements for distribution | *Translate written materials + announcements for distribution | ||
*Interpret at meetings if needed | *Interpret at meetings if needed | ||
*Depending on availability of funds, translators and interpreters may be paid | *Depending on availability of funds, translators and interpreters may be paid | ||
</translate> | |||
====Translation & Interpretation / Language Justice (Nat, )==== | ====<translate>Translation & Interpretation / Language Justice</translate> (Nat, )==== | ||
: Previously: angé, Nat, | : <translate>Previously</translate>: angé, Nat, | ||
<translate> | |||
* Recruit translators & interpreters | * Recruit translators & interpreters | ||
* Maintain interpretation schedules & translation to-do lists | * Maintain interpretation schedules & translation to-do lists | ||
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* Being on everyone's case at the dress rehersal | * Being on everyone's case at the dress rehersal | ||
* Making sure the announcement person and technical planners have access to and the means to translate materials | * Making sure the announcement person and technical planners have access to and the means to translate materials | ||
</translate> | |||
====Technical Planning (Darin, Angel, Ifny, Cweth, Jonathan, Étienne, Angel)==== | ====<translate>Technical Planning</translate> (Darin, Angel, Ifny, Cweth, Jonathan, Étienne, Angel)==== | ||
: Previously: Darin, Étienne, Angel, angé | : <translate>Previously</translate>: Darin, Étienne, Angel, angé | ||
*Deciding on important criteria in which to use in decision making, e.g. ease-of-use, language justice + accessibility, FLOSS | <translate>*Deciding on important criteria in which to use in decision making, e.g. ease-of-use, language justice + accessibility, FLOSS | ||
*Comparing and selecting tech platforms for various tasks | *Comparing and selecting tech platforms for various tasks | ||
*Deciding how to use the platforms (e.g. 1-channel per workshop + webinar chat, disabling group chat, etc.) | *Deciding how to use the platforms (e.g. 1-channel per workshop + webinar chat, disabling group chat, etc.) | ||
</translate> | |||
====Tech Support ( )==== | ====<translate>Tech Support</translate> ( )==== | ||
<translate> | |||
*Learn how to support the event | *Learn how to support the event | ||
*Testing access to systems | *Testing access to systems | ||
*Trying out the platforms on various devices | *Trying out the platforms on various devices | ||
</translate> | |||
====Finance (Angel, Nat, Étienne, Darin, )==== | ====<translate>Finance</translate> (Angel, Nat, Étienne, Darin, )==== | ||
: Previously: angé, Angel, Momoko | : <translate>Previously</translate>: angé, Angel, Momoko | ||
<translate> | |||
*keep an eye on donations & budget | *keep an eye on donations & budget | ||
*request & approve invoices as needed | *request & approve invoices as needed | ||
*liase with OpenCollective if we need cash disbursements or other special stuff | *liase with OpenCollective if we need cash disbursements or other special stuff | ||
</translate> | |||
====Fundraising & Outreach ( )==== | ====<translate>Fundraising & Outreach</translate> ( )==== | ||
<translate> | |||
*Get donations of in-kind software and other things we might use | *Get donations of in-kind software and other things we might use | ||
*Get donations of money | *Get donations of money | ||
| Line 122: | Line 144: | ||
**attendees | **attendees | ||
*Send out outreach requests to big orgs, federated bike collectives | *Send out outreach requests to big orgs, federated bike collectives | ||
</translate> | |||
====Graphic design ( )==== | ====<translate>Graphic design</translate> ( )==== | ||
Previously: Angel, Étienne | : <translate>Previously</translate>: Angel, Étienne | ||
<translate> | |||
*Make cool posters | *Make cool posters | ||
*Make things for social media | *Make things for social media | ||
*Make graphics to excite your friends | *Make graphics to excite your friends | ||
*Make more bike emoji [yesssssss] | *Make more bike emoji [yesssssss] | ||
</translate> | |||
====Digital Archiving ( )==== | ====<translate>Digital Archiving</translate> ( )==== | ||
: Previously: Darin, Angel | : <translate>Previously</translate>: Darin, Angel | ||
<translate> | |||
*Be in charge of the recordings (some notes on how we did recordings in 2021) | *Be in charge of the recordings (some notes on how we did recordings in 2021) | ||
*Be in charge of linking records to each session and making a wonderful paper trail for future generations | *Be in charge of linking records to each session and making a wonderful paper trail for future generations | ||
</translate> | |||
====Excited Newb ( )==== | ====<translate>Excited Newb</translate> ( )==== | ||
: Previously: All of us! | : <translate>Previously</translate>: All of us! | ||
<translate> | |||
*Come to any and all meetings | *Come to any and all meetings | ||
*Learn how to do anything | *Learn how to do anything | ||
*See a place that might be a good fit but you're feeling daunted? Every role has an "apprentice"! | *See a place that might be a good fit but you're feeling daunted? Every role has an "apprentice"! | ||
*Do anything! | *Do anything! | ||
</translate> | |||
====Ombuds/Mediator ( )==== | ====<translate>Ombuds/Mediator</translate> ( )==== | ||
<translate> | |||
*On call to help people process & resolve stuff as needed prior to or during the event | *On call to help people process & resolve stuff as needed prior to or during the event | ||
</translate> | |||
== During the Event == | == <translate>During the Event</translate> == | ||
===="Techies" ( )==== | ====<translate>"Techies"</translate> ( )==== | ||
: Previously: Darin, Étienne, Ifny, Carrie, Patti, Christine, Robin, Angel | : <translate>Previously</translate>: Darin, Étienne, Ifny, Carrie, Patti, Christine, Robin, Angel | ||
<translate> | |||
*Help get folx using the platforms and troubleshoot before/during/after sessions | *Help get folx using the platforms and troubleshoot before/during/after sessions | ||
*Make sure sessions are being recorded | *Make sure sessions are being recorded | ||
*Uploading recordings after the sessions | *Uploading recordings after the sessions | ||
</translate> | |||
====Workshop hosts ( )==== | ====<translate>Workshop hosts</translate> ( )==== | ||
<translate> | |||
*Host + facilitate the workshop, not necessarily give a presentation | *Host + facilitate the workshop, not necessarily give a presentation | ||
*Slow down everyone because we all speak too fast | *Slow down everyone because we all speak too fast | ||
*Remind people to introduce themselves | *Remind people to introduce themselves | ||
*Everything else here: https://cryptpad.fr/code/#/3/code/edit/02c380266ab8d0fa698b9266ff500604/ | *Everything else here: https://cryptpad.fr/code/#/3/code/edit/02c380266ab8d0fa698b9266ff500604/ | ||
</translate> | |||
====Interpreters ( )==== | ====<translate>Interpreters</translate> ( )==== | ||
Previously: angé, Nat, Tigre, machete, Eli | |||
: <translate>Previously</translate>: angé, Nat, Tigre, machete, Eli | |||
<translate> | |||
*Simultaneous interpretation during workshops | *Simultaneous interpretation during workshops | ||
*Last-minute translations | *Last-minute translations | ||
*Depending on availability of funds, translators and interpreters may be paid | *Depending on availability of funds, translators and interpreters may be paid | ||
</translate> | |||
====People who put out fires ( )==== | ====<translate>People who put out fires</translate> ( )==== | ||
: Previously: Darin, Étienne, Angel, Ifny | : <translate>Previously</translate>: Darin, Étienne, Angel, Ifny | ||
<translate> | |||
* be on hand to help resolve technical issues, scheduling problems, and anything else that goes wrong during the event | * be on hand to help resolve technical issues, scheduling problems, and anything else that goes wrong during the event | ||
</translate> | |||
== After the Event == | == <translate>After the Event</translate> == | ||
====Digital Archiving ( )==== | ====<translate>Digital Archiving</translate> ( )==== | ||
: Previously: Darin, Angel | : <translate>Previously</translate>: Darin, Angel | ||
<translate> | |||
*Be in charge of the recordings (some notes on how we did recordings in 2021) | *Be in charge of the recordings (some notes on how we did recordings in 2021) | ||
*Be in charge of linking records to each session and making a wonderful paper trail for future generations | *Be in charge of linking records to each session and making a wonderful paper trail for future generations | ||
</translate> | |||
====Followup announcements & exit survey ( )==== | ====<translate>Followup announcements & exit survey</translate> ( )==== | ||
: Previously: Angel | : <translate>Previously</translate>: Angel | ||
<translate> | |||
* send one or more emails (here's how it went, links to digital archives, volunteer for next time) | * send one or more emails (here's how it went, links to digital archives, volunteer for next time) | ||
* create and distribute an exit survey (what did you like? what would you change? etc.) | * create and distribute an exit survey (what did you like? what would you change? etc.) | ||
</translate> | |||
====Write and mail out thank you notes ( )==== | ====<translate>Write and mail out thank you notes</translate> ( )==== | ||
== One-off Tasks == | == <translate>One-off Tasks</translate> == | ||
====Consolidate Email lists for announcements ( )==== | ====<translate>Consolidate Email lists for announcements</translate> ( )==== | ||
<translate> | |||
* there are a bunch of lists of people who have been to Bike!Bike! in the past, people who want to attend in the future, community bike organizations, etc.; it would be helpful to combine them all in one place (more or less) | * there are a bunch of lists of people who have been to Bike!Bike! in the past, people who want to attend in the future, community bike organizations, etc.; it would be helpful to combine them all in one place (more or less) | ||
</translate> | |||
Revision as of 06:29, 31 December 2021
<translate> How do I volunteer? Contact bikebikeeverywhere@gmail.com and/or attend a meeting.
NOTE: All roles are ideally small groups or "committees". All roles need more people.
</translate>
<translate> Eternal Roles that Never End</translate>
<translate> Maintain the tech infrastructure</translate> (Darin, Étienne, Ifny, Cweth, Jonathan, Angel)
- <translate> Previously</translate>: Godwin, Darin, Étienne, Angel, Jonathan
<translate>
- bikebike.org
- videoconferencing platform
- text chat platform
- bikecollectives.org, especially the wiki
- mailing lists hosted at bikecollectives.org (thinktank and bikebike-everywhere)
</translate>
<translate> Schedule meetings</translate> ( )
- <translate> Previously</translate>: Angel, Darin
<translate>
- Plan meetings and make sure they keep happening
- Could also suggest ways to facilitate the meetings
- Setting the event dates and dress rehearsal dates
- Update Meetings page on this wiki
</translate>
<translate>Volunteer Coordination</translate> (Nat, )
- <translate>Previously</translate>: Angel, Darin, Étienne
<translate>
- Assign people to things
- Follow up - are people still doing what they signed up to do. Do they need help? Find replacements if needed.
- Get people's addresses or info for thank you
</translate>
<translate>Answer Emails</translate> (Angel, )
- <translate>Previously</translate>: Angel
<translate>
- Respond to obvious questions
- Directly ping somebody else who could answer if not
- Keep an eye on registrations in case people have notes/questions that we need to answer
</translate>
<translate>Secretary</translate> ( )
<translate>
- Take notes during meetings
- Collectively agree to collectively take minutes at every gathering
- Add link to the meeting minutes on the page on this wiki
</translate>
<translate>Before the Event</translate>
<translate>Coordinate Workshops</translate> ( )
- <translate>Previously</translate>: Angel, Darin
<translate>
- Communicate with faciliators (what are their needs? what do we need from them? what do they need to know?)
- Coordinate a practice event before the real B!B!E!.
- Plan workshop schedule (see writeup at https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ )
</translate>
<translate>Write Announcements</translate> ( )
- <translate>Previously</translate>: Angel, Darin, Étienne
<translate>
- Write announcements, send them out for review/editing
- Send emails to the right lists
- Post to website, wiki, opencollective, etc.
- Get announcements translated
- Find volunteers
- Share information with social media person/s
</translate>
<translate>Social Media</translate> (Nat, )
<translate>
- Figure out how/when/where to do communication on social media
- Share information that comes from announcement person/s
- Find volunteers
</translate>
<translate>Translation & Interpretation</translate> (Nat, )
- <translate>Previously</translate>: Nat, angé, Tigre, yajaira, Francisco, and others
<translate>
- Translate written materials + announcements for distribution
- Interpret at meetings if needed
- Depending on availability of funds, translators and interpreters may be paid
</translate>
<translate>Translation & Interpretation / Language Justice</translate> (Nat, )
- <translate>Previously</translate>: angé, Nat,
<translate>
- Recruit translators & interpreters
- Maintain interpretation schedules & translation to-do lists
- Coordinating with translators & interpreters (sample spreadsheets for translation & interpretation)
- Ensuring the planning is actually being mindful of LJ practices
- Being on everyone's case at the dress rehersal
- Making sure the announcement person and technical planners have access to and the means to translate materials
</translate>
<translate>Technical Planning</translate> (Darin, Angel, Ifny, Cweth, Jonathan, Étienne, Angel)
- <translate>Previously</translate>: Darin, Étienne, Angel, angé
<translate>*Deciding on important criteria in which to use in decision making, e.g. ease-of-use, language justice + accessibility, FLOSS
- Comparing and selecting tech platforms for various tasks
- Deciding how to use the platforms (e.g. 1-channel per workshop + webinar chat, disabling group chat, etc.)
</translate>
<translate>Tech Support</translate> ( )
<translate>
- Learn how to support the event
- Testing access to systems
- Trying out the platforms on various devices
</translate>
<translate>Finance</translate> (Angel, Nat, Étienne, Darin, )
- <translate>Previously</translate>: angé, Angel, Momoko
<translate>
- keep an eye on donations & budget
- request & approve invoices as needed
- liase with OpenCollective if we need cash disbursements or other special stuff
</translate>
<translate>Fundraising & Outreach</translate> ( )
<translate>
- Get donations of in-kind software and other things we might use
- Get donations of money
- orgs
- individuals
- attendees
- Send out outreach requests to big orgs, federated bike collectives
</translate>
<translate>Graphic design</translate> ( )
- <translate>Previously</translate>: Angel, Étienne
<translate>
- Make cool posters
- Make things for social media
- Make graphics to excite your friends
- Make more bike emoji [yesssssss]
</translate>
<translate>Digital Archiving</translate> ( )
- <translate>Previously</translate>: Darin, Angel
<translate>
- Be in charge of the recordings (some notes on how we did recordings in 2021)
- Be in charge of linking records to each session and making a wonderful paper trail for future generations
</translate>
<translate>Excited Newb</translate> ( )
- <translate>Previously</translate>: All of us!
<translate>
- Come to any and all meetings
- Learn how to do anything
- See a place that might be a good fit but you're feeling daunted? Every role has an "apprentice"!
- Do anything!
</translate>
<translate>Ombuds/Mediator</translate> ( )
<translate>
- On call to help people process & resolve stuff as needed prior to or during the event
</translate>
<translate>During the Event</translate>
<translate>"Techies"</translate> ( )
- <translate>Previously</translate>: Darin, Étienne, Ifny, Carrie, Patti, Christine, Robin, Angel
<translate>
- Help get folx using the platforms and troubleshoot before/during/after sessions
- Make sure sessions are being recorded
- Uploading recordings after the sessions
</translate>
<translate>Workshop hosts</translate> ( )
<translate>
- Host + facilitate the workshop, not necessarily give a presentation
- Slow down everyone because we all speak too fast
- Remind people to introduce themselves
- Everything else here: https://cryptpad.fr/code/#/3/code/edit/02c380266ab8d0fa698b9266ff500604/
</translate>
<translate>Interpreters</translate> ( )
- <translate>Previously</translate>: angé, Nat, Tigre, machete, Eli
<translate>
- Simultaneous interpretation during workshops
- Last-minute translations
- Depending on availability of funds, translators and interpreters may be paid
</translate>
<translate>People who put out fires</translate> ( )
- <translate>Previously</translate>: Darin, Étienne, Angel, Ifny
<translate>
- be on hand to help resolve technical issues, scheduling problems, and anything else that goes wrong during the event
</translate>
<translate>After the Event</translate>
<translate>Digital Archiving</translate> ( )
- <translate>Previously</translate>: Darin, Angel
<translate>
- Be in charge of the recordings (some notes on how we did recordings in 2021)
- Be in charge of linking records to each session and making a wonderful paper trail for future generations
</translate>
<translate>Followup announcements & exit survey</translate> ( )
- <translate>Previously</translate>: Angel
<translate>
- send one or more emails (here's how it went, links to digital archives, volunteer for next time)
- create and distribute an exit survey (what did you like? what would you change? etc.)
</translate>
<translate>Write and mail out thank you notes</translate> ( )
<translate>One-off Tasks</translate>
<translate>Consolidate Email lists for announcements</translate> ( )
<translate>
- there are a bunch of lists of people who have been to Bike!Bike! in the past, people who want to attend in the future, community bike organizations, etc.; it would be helpful to combine them all in one place (more or less)
</translate>