Bike!Bike! Everywhere! Volunteer Roles

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How do I volunteer? Contact bikebikeeverywhere@gmail.com and/or attend a meeting.
Remember: this is a wiki.  Anyone can add volunteer roles to this page, including you!

NOTES: All roles are ideally small groups or "committees". All roles need more people. </translate>

<translate> Eternal Roles that Never End</translate>

<translate> Maintain the tech infrastructure</translate> (Darin, Étienne, Ifny, Cweth, Jonathan, Angel)

<translate> Previously</translate>: Godwin, Darin, Étienne, Angel, Jonathan

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• bikebike.org
• videoconferencing platform
• text chat platform
• bikecollectives.org, especially the wiki
• mailing lists hosted at bikecollectives.org (thinktank and bikebike-everywhere)

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<translate> Schedule meetings</translate> ( )

<translate> Previously</translate>: Angel, Darin

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• Plan meetings and make sure they keep happening
• Could also suggest ways to facilitate the meetings
• Setting the event dates and dress rehearsal dates
• Update Meetings page on this wiki

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<translate> Volunteer Coordination</translate> (Nat, )

<translate> Previously</translate>: Angel, Darin, Étienne

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• Assign people to things
• Follow up - are people still doing what they signed up to do. Do they need help? Find replacements if needed.
• Get people's addresses or info for thank you

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<translate> Answer Emails</translate> (Angel, )

<translate> Previously</translate>: Angel

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• Respond to obvious questions
• Directly ping somebody else who could answer if not
• Keep an eye on registrations in case people have notes/questions that we need to answer

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<translate> Secretary</translate> ( )

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• Take notes during meetings
• Collectively agree to collectively take minutes at every gathering
• Add link to the meeting minutes on the page on this wiki

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<translate> Before the Event</translate>

<translate> Coordinate Workshops</translate> (Leo, Carla )

<translate> Previously</translate>: Angel, Darin

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• Communicate with faciliators (what are their needs? what do we need from them? what do they need to know?)
• Coordinate a practice event before the real B!B!E!.
• Plan workshop schedule (see writeup at https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ )

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<translate> Write Announcements</translate> (Nat, Leo)

<translate> Previously</translate>: Angel, Darin, Étienne

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• Write announcements, send them out for review/editing
• Send emails to the right lists
• Post to website, wiki, opencollective, etc.
• Get announcements translated
• Find volunteers
• Share information with social media person/s
• Invite workshop hosts to share blurbs to go out in the post-B!B!E! review email

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<translate> Social Media</translate> (Nat, )

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• Figure out how/when/where to do communication on social media
• Share information that comes from announcement person/s
• Find volunteers

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<translate> Translation & Interpretation</translate> (Nat, Cass )

<translate> Previously</translate>: Nat, angé, Tigre, yajaira, Francisco, and others

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• Translate written materials + announcements for distribution
• Interpret at meetings if needed
• Depending on availability of funds, translators and interpreters may be paid

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<translate> Translation & Interpretation / Language Justice</translate> (Nat, )

<translate> Previously</translate>: angé, Nat,

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• Recruit translators & interpreters
• Maintain interpretation schedules & translation to-do lists
• Coordinating with translators & interpreters (sample spreadsheets for translation & interpretation)
• Ensuring the planning is actually being mindful of LJ practices
• Being on everyone's case at the dress rehersal
• Making sure the announcement person and technical planners have access to and the means to translate materials

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<translate> Technical Planning</translate> (Darin, Angel, Ifny, Cweth, Jonathan, Étienne, Angel)

<translate> Previously</translate>: Darin, Étienne, Angel, angé

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• Deciding on important criteria in which to use in decision making, e.g. ease-of-use, language justice + accessibility, FLOSS
• Comparing and selecting tech platforms for various tasks
• Deciding how to use the platforms (e.g. 1-channel per workshop + webinar chat, disabling group chat, etc.)

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<translate> Tech Support</translate> ( )

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• Learn how to support the event
• Testing access to systems
• Trying out the platforms on various devices

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<translate> Finance</translate> (Angel, Nat, Étienne, Darin, )

<translate> Previously</translate>: angé, Angel, Momoko

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• keep an eye on donations & budget
• request & approve invoices as needed
• liase with OpenCollective if we need cash disbursements or other special stuff

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<translate> Fundraising & Outreach</translate> ( )

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• Get donations of in-kind software and other things we might use
• Get donations of money
  • orgs
  • individuals
  • attendees
• Send out outreach requests to big orgs, federated bike collectives
• Pass the hat at your local bike collective

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<translate> Graphic design</translate> ( )

<translate> Previously</translate>: Angel, Étienne

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• Make cool posters
• Make things for social media
• Make graphics to excite your friends
• Make more bike emoji [yesssssss]

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<translate> Digital Archiving</translate> ( )

<translate> Previously</translate>: Darin, Angel

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• Be in charge of the recordings (some notes on how we did recordings in 2021)
• Be in charge of linking records to each session and making a wonderful paper trail for future generations

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<translate> Excited Newb</translate> ( )

<translate> Previously</translate>: All of us!

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• Come to any and all meetings
• Learn how to do anything
• See a place that might be a good fit but you're feeling daunted? Every role has an "apprentice"!
• Do anything!

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<translate> Ombuds/Mediator</translate> ( )

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• On call to help people process & resolve stuff as needed prior to or during the event

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<translate> During the Event</translate>

<translate> "Techies"</translate> ( )

<translate> Previously</translate>: Darin, Étienne, Ifny, Carrie, Patti, Christine, Robin, Angel

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• Help get folx using the platforms and troubleshoot before/during/after sessions
• Make sure sessions are being recorded
• Uploading recordings after the sessions

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<translate> Workshop hosts</translate> ( )

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• Host + facilitate the workshop, not necessarily give a presentation
• Slow down everyone because we all speak too fast
• Remind people to introduce themselves
• Everything else here: https://cryptpad.fr/code/#/3/code/edit/02c380266ab8d0fa698b9266ff500604/

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<translate> Interpreters</translate> ( )

<translate> Previously</translate>: angé, Nat, Tigre, machete, Eli

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• Simultaneous interpretation during workshops
• Last-minute translations
• Depending on availability of funds, translators and interpreters may be paid

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<translate> People who put out fires</translate> ( )

<translate> Previously</translate>: Darin, Étienne, Angel, Ifny

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• be on hand to help resolve technical issues, scheduling problems, and anything else that goes wrong during the event

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<translate> After the Event</translate>

<translate> Digital Archiving</translate> ( )

<translate> Previously</translate>: Darin, Angel

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• Be in charge of the recordings (some notes on how we did recordings in 2021)
• Be in charge of linking records to each session and making a wonderful paper trail for future generations

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<translate> Followup announcements & exit survey</translate> ( )

<translate> Previously</translate>: Angel

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• send one or more emails (here's how it went, links to digital archives, volunteer for next time)
• create and distribute an exit survey (what did you like? what would you change? etc.)

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<translate> One-off Tasks</translate>

<translate> Consolidate Email lists for announcements</translate> ( )

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• there are a bunch of lists of people who have been to Bike!Bike! in the past, people who want to attend in the future, community bike organizations, etc.; it would be helpful to combine them all in one place (more or less)

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