Bike!Bike! Everywhere! Volunteer Roles

How do I volunteer? Contact bikebikeeverywhere@gmail.com and/or attend a meeting.

NOTE: All roles are described as individual but ideally are small groups or "committees".

Eternal Roles that Never End

Meeting Planner Planner

• This person plans the meetings and makes sure they keep happening
• This person could also suggest ways to facilitate the meetings
• Setting the event dates and dress rehersal dates

Volunteer Coordinator

• Assign people to things
• Follow up - are people still doing what they signed up to do. Do they need help? Find replacements if needed.
• Get people's addresses or info for thank you

Before the Event

Workshop Coordinator

• Communicate with faciliators (what are their needs? what do we need from them? what do they need to know?)
• Plan workshop schedule (see writeup at https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ )

Announcement person

• Write announcements, send them out for review/editing
• Send emails to the right lists
• Post to website, wiki, opencollective, etc.
• Get announcements translated
• Find volunteers

Secretary

• Take notes during meetings
• Collectively agree to collectively take minutes at every gathering

Email answerer - ANGEL

• Respond to obvious questions
• Directly ping somebody else who could answer if not
• Keep an eye on registrations in case people have notes/questions that we need to answer

Social Media Person

• Figure out how/when/where to do communication on social media
• Find volunteers

Translator

• Translate written materials + announcements for distribution

Technical Planners

• Deciding on important criteria in which to use in decision making, e.g. ease-of-use, language justice + accessibility, FLOSS
• Comparing and selecting tech platforms for various tasks
• Deciding how to use the platforms (e.g. 1-channel per workshop + webinar chat, disabling group chat, etc.)

Tech Support

• Learn how to support the event
• Testing ones access to systems
• Trying out the platforms on various devices

Finance person

• keep an eye on donations & budget
• request & approve invoices as needed
• liase with OpenCollective if we need cash disbursements or other special stuff

Language Justice Champion

• Coordinating with translators & interpreters (sample spreadsheets for translation & interpretation)
• Ensuring the planning is actually being mindful of LJ practices
• Being on everyone's case at the dress rehersal
• Making sure the announcement person and technical planners have access to and the means to translate materials

Fundraising & Outreach

• Get donations of in-kind software and other things we might use
• Get donations of money
  • orgs
  • individuals
  • attendees
• Send out outreach requests to big orgs, federated bike collectives

Graphic design

• Make cool posters
• Make things for social media
• Make graphics to excite your friends
• Make more bike emoji [yesssssss]

Digital Archivist

• Be in charge of the recordings (some notes on how we did recordings in 2021)
• Be in charge of linking records to each session and making a wonderful paper trail for future generations

Excited Newb

• Come to any and all meetings
• Learn how to do anything
• See a place that might be a good fit but you're feeling daunted? Every role has an "apprentice"!
• Do anything!

Ombuds/Mediator

• On call to help people process & resolve stuff as needed prior to or during the event

During the Event

"Techies"

• Help get folx using the platforms and troubleshoot before/during/after sessions
• Make sure sessions are being recorded
• Uploading recordings after the sessions

Workshop hosts

• Host + facilitate the workshop, not necessarily present
• Slow down everyone because we all speak too fast
• Remind people to introduce themselves
• Everything else here: https://cryptpad.fr/code/#/3/code/edit/02c380266ab8d0fa698b9266ff500604/

Interpreters (Paid)

• Last minute-translations